Sergeant At Arms

The Sergeant at Arms is the person responsible for the room and the room setup.

UPON ARRIVAL AT THE MEETING

Arrange the room and equipment at least 10 minutes before the meeting begins. Make sure the lectern is in place, the lights are on and working, the stopwatch is with the lights, the banner displayed, evaluation forms and ballots distributed, awards, and educational material displayed, place cards arranged and name badges available.

Pass out ballots and agendas when the TM arrives.

Greet members and guests, and arrange for guests to sit with members.

Greet visiting officers and escort them to the club president.

Ensure the meeting starts on time.

DURING THE MEETING

Open the meeting and make the following announcements:

Introduce and welcome guests.

If there are visitors or guests, introduce the banner and all the awards our club has received.

Remind everyone to be filling out their Competent Leader manuals.

Remind everyone to put comment slips into the comment bins.

Remind guests that they are allowed to comment and vote.

Remind everyone to turn off phones or anything that will make noise during the meeting.

Remind everyone that speakers and Table Topics participants must use the word of the day to qualify for awards.

Introduce the TM of the day.

After the meeting

Put away all TM equipment, including the banner, lectern, nametags, lights, etc.

Ensure the room is as at least as clean and orderly as it was prior to the meeting.

Turn off lights when leaving.